Safety & DOT Compliance
Complete safety and compliance management — from DOT audits to CSA score improvement.
Complete, managed FMCSA compliance — from driver files to CSA scores to full DOT audit preparation.
Driver Qualification File (DQF) Management
We build, maintain, and monitor every driver's qualification file to full FMCSA compliance (49 CFR Part 391).
- ✓CDL verification and continuous monitoring
- ✓Medical Examiner's Certificate — current and renewed
- ✓Motor Vehicle Record (MVR) — initial and annual
- ✓Pre-employment drug test documentation
- ✓Employment history verification (3-year, FMCSA required)
- ✓Road test or equivalent certificate
- ✓Annual review of driving record
- ✓Violations, suspensions, and revocations tracking
CSA Score Monitoring & Improvement
Your CSA score directly impacts your safety rating and insurance costs. We monitor and improve it every month.
- ✓Monitoring your FMCSA SMS portal scores in real time
- ✓Analyzing your BASIC scores across all 7 categories
- ✓Identifying patterns driving violations and implementing corrective actions
- ✓Challenging inaccurate violations via DataQs
- ✓Tracking progress with monthly compliance reports
- ✓Developing targeted improvement plans per BASIC category
DOT Audit Preparation & Support
FMCSA audits require complete, organized records. We prepare your operation before the auditor arrives.
- ✓Internal pre-audit review of all records
- ✓Organizing files in the exact format auditors expect
- ✓Identifying and correcting deficiencies before the audit
- ✓Preparing you for auditor interviews and questions
- ✓On-call support during the audit itself
- ✓Managing the post-audit corrective action plan
Safety Policy Development
A strong safety culture starts with clear, written policies. We create and implement:
- ✓FMCSA-compliant driver safety policies
- ✓Distracted driving and electronic device policy
- ✓Accident/incident reporting and investigation procedures
- ✓Hours of service (HOS) compliance policy
- ✓Drug & alcohol testing policies (49 CFR Part 382)
- ✓Speed management and cargo securement policies
Violation Prevention & Roadside Inspection Support
Roadside inspections directly affect your CSA scores. We help reduce violations proactively.
- ✓Training drivers on inspection procedures and rights
- ✓Reviewing ELD logs for HOS violations proactively
- ✓Monitoring vehicle inspection reports (DVIRs)
- ✓Ensuring all required documents are accessible in the cab
- ✓Guidance on challenging unfair violations via DataQs
- ✓Tracking roadside inspection trends and outcomes
Ongoing Compliance Monitoring
Compliance is not a one-time event. Our ongoing monitoring keeps you protected year-round.
- ✓Monthly review of all driver files for expiration dates
- ✓FMCSA portal monitoring for new violations or alerts
- ✓Annual MVR pulls and driver reviews
- ✓Regulatory update notifications and implementation support
- ✓Quarterly compliance health reports
- ✓Direct access to our team for urgent compliance questions
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