Fleet Documentation
Every truck. Every document. Always current — keeping your fleet legal and audit-ready.
We manage all vehicle-level documentation — keeping every truck legal, inspected, and audit-ready.
Vehicle Registration Management
Expired or incorrect registrations put trucks out of service. We keep every unit current.
- ✓Annual vehicle registration renewals across all states
- ✓IRP (International Registration Plan) apportioned registration processing
- ✓Coordination with state motor vehicle agencies
- ✓Storage and retrieval of all cab cards and registration documents
- ✓Multi-state registration compliance tracking
- ✓Renewal deadline alerts and proactive processing
Annual Vehicle Inspection Compliance
Every commercial vehicle must pass an annual inspection per FMCSA 49 CFR Part 396.
- ✓Track annual inspection due dates for every unit in your fleet
- ✓Send renewal reminders and coordinate with inspection facilities
- ✓Maintain and organize inspection reports in vehicle files
- ✓Ensure out-of-service defects are documented and resolved
- ✓Monitor inspection history for recurring issues
- ✓FMCSA-required record retention schedules
IFTA / IRP Reporting
Fuel tax and registration compliance across state lines is complex. YUSOLVE handles it all.
- ✓Quarterly IFTA filing preparation
- ✓Fuel record organization and mileage tracking support
- ✓IRP credential management and annual renewal
- ✓State audit preparation for IFTA/IRP records
- ✓Multi-jurisdiction compliance monitoring
- ✓IFTA decal management and tracking
Preventive Maintenance Tracking
Documented maintenance reduces costly breakdowns and is required under FMCSA regulations.
- ✓Create and manage vehicle maintenance schedules
- ✓Track oil changes, tire rotations, brake inspections, and major repairs
- ✓Store all repair orders and maintenance records
- ✓Monitor odometer/engine hours for service intervals
- ✓Flag vehicles approaching critical service milestones
- ✓FMCSA-compliant maintenance file for each unit
Driver Vehicle Inspection Reports (DVIR)
Pre- and post-trip inspections are required daily. We manage the entire DVIR process.
- ✓DVIR record retention and organization (minimum 90 days)
- ✓Monitoring for recurring defects that indicate larger issues
- ✓Ensuring defects are signed off as repaired
- ✓DVIR compliance audits and driver training support
Out-of-Service (OOS) & ELD Compliance
OOS violations and ELD mandate compliance require precise documentation and follow-through.
- ✓Track and document all OOS incidents for every vehicle
- ✓Coordinate repairs and return-to-service documentation
- ✓Challenge incorrect OOS violations through DataQs
- ✓ELD provider selection and implementation guidance
- ✓Driver HOS log review and violation identification
- ✓ELD record retention management (6 months minimum)
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